Host an Activity/Booth

OSSCC works with non-profit organizations, community groups and businesses to host a booth and/or activity at  its events. The free and family-friendly activities and educational outreach booths hosted by our community partners help make the event an enriching and fun experience for participants. Businesses must be an event sponsor to be a presenter.

Please note that the event may not be able to accommodate all groups wishing to participate. However, our selection committee strives to ensure a broad representation of groups related to the event’s goals to promote healthy and sustainable life-styles, community and quality of life.

Thank you for your interest and support!

Are there costs involved?

For non-profit organizations there may be a suggested donation requested to help cover event costs to host an activity or booth, depending on the size and budget of your organization. OSSCC obtains all the necessary permits for the street closure, however we ask that all presenting organizations be completely self-sufficient in running their activity, which means bringing all needed equipment, staffing and supplies.

All of the activity leaders are volunteers and are not paid for their time or services provided during the event. However, we encourage public attendees to support activity leaders’ businesses/organizations and permit distribution of information or coupons.

What kinds of activities are encouraged?

We welcome a range of programming, yet we emphasize interactive and fun activities that promote physical activity, health, care for the natural environment, community and safety.

Application process

Our next Open Streets event will be Open Streets Watsonville, on May 21, 2017. Please check back closer to the event for an application link, or email director@bikesantacruzcounty.org now for more details.

Please note that space is limited and the event may not be able to accommodate all groups wishing to participate. However, our selection committee strives to ensure a broad representation of groups related to the event’s goals to promote healthy and sustainable life-styles, community and quality of life.

Sponsor a barricade

Organizations may also have the opportunity to “Sponsor a Barricade” at one of the closed intersections along the route.  This is a way to conduct valuable outreach to event participants, as well as support the event. Organizations commit to providing adult barricade monitors (18 years or older) for the duration of the road closure. A minimum of two people per sponsored barricade is needed.

The primary responsibilities of barricade monitors may include: 1) serving as an event ambassador (greeting, answering questions, assisting in case of emergency); 2) conducting participant counts and 3) moving barricades for police and/or emergency vehicles. A mandatory volunteer training before the event may also be required.

Information on sponsoring a barricade is included in our OSW 2017 Sponsorship Packet.

Booth/activity equipment

Presenters are asked to be completely self-sufficient in running their booth and/or activity, which means bringing all needed equipment (e.g. table and canopy), staffing and supplies. Standard booth space is 10’x10′.

Insurance

Certificates of Liability Insurance (COI) are required from ALL participating organizations. Additionally, Liability Waivers to be signed by participants are required for activities which are physical in nature (e.g. climbing, Zumba, bicycle obstacle course). OSSCC may be able to help identify ways to obtain insurance if you do not have a policy.

What is prohibited?
  • Sales or charging for services rendered the event
  • Fundraising and donation solicitation
  • Food or beverage sampling without approval from event organizers
  • Booths, tables or other structures blocking the sidewalk

OSSCC can address any questions about proposed activities and will work with Activity Leaders to develop programs that are appropriate, safe and fun.

Political campaigns

OSSCC and participating organizations in its events may not provide any materials or support on behalf of any campaign, initiative or candidate. However political outreach may take place at any publicly accessible location as long as it does not involve structures in the roadway or on the sidewalks and participant access is not blocked.

Activity promotion

OSSCC works with local media to promote its events to the public. Posters and fliers are also distributed widely in the community and the event is promoted through the event’s Facebook page. Event information is also available on this website.

We also encourage Presenters to proactively promote the event and their individual activities through their own promotion channels, such as:

  • E-newsletters
  • Social networking sites (e.g. Facebook, My Space, Twitter)
  • Online calendars and blogs

Presenters may also produce and distribute a specific flier with their activity details and event info.

Our Supporters

Bike Santa Cruz County

SCCRTC

Santa Cruz County Health Agency

City of Santa Cruz logo

Our Sponsors

Nordic Naturals

Ow Family Properties

City of Watsonville

Jovenes SANOS